Less admin.
More coaching.
Give volunteers their evenings back. ClubPilotHQ replaces spreadsheets, WhatsApp chaos and paper attendance with one secure platform — so coaches spend time with players, not paperwork.
No card required · Set up in minutes · Cancel anytime
Riverside Rugby FC
Club Dashboard
Active members
0
Attendance
0%
Season W/L
6-1
Points for
0
vs Westside Warriors
Home · League · KO 11:00
Attack shape · lineouts
18 / 22 confirmed
Alex Rivers confirmed
Available for Saturday vs Westside Warriors
Training reminder
Tuesday squad training · 19:00 · main pitch
New Bronco time
Taylor Quinn set a new PB · 4:38
The actual ClubPilotHQ interface. Anonymised data. Updating live.
Trusted by grassroots clubs including
Finally replace the old way of running a club.
Everything in one secure place — connected, permissioned and always up to date.
Spreadsheets
Player lists, attendance, results — files nobody trusts and everyone forgets to update.
WhatsApp chaos
Endless group chats where fixtures, updates and forms get lost by Wednesday.
Paper attendance
Clipboards, tick sheets and end-of-season guesswork about who actually turned up.
Organised into what you actually do.
Three focused areas. One connected platform.
A live scoreboard the whole club can see.
Cards, tries, subs, penalties — logged as they happen and visible to everyone instantly. Less admin at full time. More time enjoying the game.
See the full seasonRiverside
10
1H · 38'
FT 80'
Southbank Foxes
5
Development you can actually show.
Sprint benchmarks, Bronco times, press-ups, attendance — combined into a weighted rating with band, stars and progression. What every player and parent wants to see.
Explore developmentOverall rating
Elite
Jordan Blake · #8 · Number 8
40m sprint
5.62s
-0.08s
Bronco
4:38
-06s
Press-ups
42
+3
Know who's coming before you leave the house.
Publish sessions once. Watch confirmations climb as parents respond. No group-chat follow-ups. Better planning. Better sessions.
Run your seasonThu 16 Jul · 19:00 Main pitch
Attack shape · lineouts
Sat 18 Jul · 19:00 Main pitch
Handling · fitness circuit
Mon 20 Jul · 10:00 Main pitch
Team run · set-piece
Parents see only their own children.
One confirm-availability button. A simple weekend view. Coach updates that actually reach them. Signal without the noise.
Manage your peopleYour child
Alex Rivers
#10 · Fly-half · U16
vs Westside Warriors
Friday 17 Jul · KO 11:00 · Home
Kit list · away trip
Full playing kit + tracksuit + boots. Meet 09:15 at the clubhouse.
Built with youth sport in mind.
Grassroots clubs handle sensitive information about children and volunteers. ClubPilotHQ is designed around safeguarding, privacy and permission from day one.
GDPR Compliant
Data handled to UK GDPR standards, with clear consent flows.
Role-Based Permissions
Coaches, parents, players and admins each see only what they should.
Child Safeguarding
Parent portals scoped to their own children. No cross-family visibility.
Data Privacy
Your club's data is your club's. Never sold. Never shared with third parties.
Secure Cloud Platform
Encrypted in transit and at rest. Hosted on resilient cloud infrastructure.
Regular Backups
Automated backups so a lost phone or laptop never means lost records.
Coaches spend more time coaching.
Feedback from clubs piloting ClubPilotHQ. Real testimonials replace these placeholders as clubs go live.
"We replaced three spreadsheets and a WhatsApp group in one weekend. Coaches actually know who's turning up now."
Volunteer Coach
Grassroots Rugby Club
"Parents can see fixtures, training and their child's availability in one place. The chat noise dropped overnight."
Committee Member
Community Sports Club
"The Matchday Centre is what sold it. A live scoreboard shared across the club — no more waiting for a WhatsApp update."
Team Manager
Youth Football
Built for every grassroots sport
Built for how your club actually runs.
One source of truth
Every member, every session, every result — one place.
Better communication
The right message reaches the right people at the right time.
Private by design
Role-based access. Parents see their child. Coaches see their squad.
Built by a coach
Not enterprise software with a sport skin. Built by someone who lived it.
Live in an evening.
Create your club
Set up your club, seasons and teams in minutes. No IT project required.
Invite everyone
Add coaches, volunteers, parents and players. Everyone gets the right access, automatically.
Run everything
Fixtures, training, availability, communication and performance — all from one place.
Your club deserves better than spreadsheets.
Start free today. Set up your club in minutes.